Purchasing controlling helps to make the performance of the purchasing team measurable and to manage processes in a targeted manner. By systematically collecting and analyzing key figures and KPIs, employees can identify potential for improvement and make well-founded decisions. Training in this area strengthens understanding of key performance indicators such as cost savings, supplier performance, and inventory management. This not only increases the efficiency of purchasing, but also ensures the long-term profitability and competitiveness of the company.

Purchasing controlling uses key figures and KPIs to measure the efficiency and effectiveness of the purchasing department. By analyzing these key figures, improvement measures can be implemented in a targeted manner to reduce costs and increase the value of purchasing.

Benefits for you as a company:

• Targeted performance improvement through regular measurement of KPIs, such as savings, supplier performance and order cycles
• Optimizing the purchasing strategy through well-founded data that helps to adapt processes and use resources more efficiently
• Better budget control through continuous monitoring of expenditure and identification of savings potential
• Transparency and decision security through objective indicators that make purchasing success measurable and enable well-founded decision-making
• Increasing supplier relationships by regularly evaluating supplier performance and promoting partnerships

1. Introduction to purchasing controlling

• What is purchasing controlling and why is it important for the company's success?
• Objectives and tasks in purchasing controlling: increasing efficiency, reducing costs, optimizing processes
• The role of purchasing controlling in the strategic orientation of the company

2. Basics of purchasing figures

• What are key figures (KPIs) in purchasing and how do they contribute to management?
• Difference between operational and strategic indicators in purchasing controlling
• Importance of choosing the right KPI: Influence on decision-making processes and strategic orientation

3. Important KPIs in purchasing controlling

• Purchasing costs
  • Procurement costs as a share of total turnover
  • Cost per order/cost per item
• Supplier key figures
  • supplier satisfaction (delivery quality, punctuality)
  • Share of strategic suppliers in the portfolio
  • Supplier consolidation: What percentage of the purchasing volume comes from top suppliers?
• Inventory figures
  • Inventory turnover rate (How fast are inventory items sold or used)
  • Turnaround times and order frequencies
  • Inventory levels and demand forecasts
• Order figures
  • Order costs: Order costs in relation to the purchase value
  • Order frequency and order volume per supplier
  • Order accuracy: Consistency between order quantities and actual demand
• risk management
  • Share of risks in the supplier portfolio (dependence on individual suppliers or regions)
  • Failure rate among suppliers and their impact on the company
• Sustainability and compliance
  • Share of sustainable products in purchasing
  • Compliance with compliance requirements (e.g. environmental, social standards)

4. Key figures on purchasing process efficiency

• Procurement cycle time: How long does it take to complete an order?
• Process lead times: How long does it take from ordering to payment or delivery?
• Level of automation: Proportion of digitized processes in purchasing
• Invoice variances: Frequency and amount of variances between orders and invoices
• Fulfillment rate: Proportion of orders delivered on time and in the right quantity

5. Strategic purchasing figures

• Strategic purchasing share: Share of strategic, long-term purchasing activities in total volume
• Innovation figures: Proportion of new products or suppliers in purchasing
• Total Cost of Ownership (TCO): Overall rating of total costs over the life cycle of a product or service
• Procurement value contribution: How does purchasing contribute to value creation and corporate goals?

6. Benchmarking in purchasing controlling

• The importance of benchmarking for purchasing success
• Comparison of purchasing figures with industry-standard benchmarks
• Best practices in purchasing controlling: Which companies are leading and why?
• How companies can improve through benchmarking

7. Technological support in purchasing controlling

• Use of business intelligence (BI) and dashboarding tools to visualize and analyze purchasing indicators
• Role of ERP systems and e-procurement tools in purchasing controlling
• Automated evaluations and KPI reporting: How AI and analytics tools support the controlling process
• Integration of purchasing data into comprehensive company figures (e.g. financial reporting)

8. Purchasing controlling in practice

• Implementation of a purchasing control report: Which key figures are regularly reviewed and how are they interpreted?
• Implementation of an effective purchasing control system in the company
• Successful examples of purchasing controlling implementations from practice

9. Problems and challenges in purchasing controlling

• Common mistakes and pitfalls when selecting and interpreting key figures
• Dealing with insufficient data and missing information
• How to avoid distortions in KPIs (e.g. due to incorrect data collection or incomplete data sets)

10. The future of purchasing controlling

• What developments will shape purchasing controlling over the next few years? (e.g. through AI, automation, and big data)
• How can companies adapt their purchasing control strategies to future trends and technologies?
• The role of purchasing as a strategic partner through data-based decision-making and effective controlling

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